Let's Talk About JobTrack.io - A Tutorial on Tracking the Jobs You Apply For

When job searching, we all go through the same steps: applying for jobs, getting rejected and applying again. Sometimes there's not even a formal rejection and over time, it can all get pretty disheartening.

You find yourself asking - "Am I doing enough?", "Am I just not cut out for this?", "When should I give up?", "Am I making any progress?

JobTrack.io my friends is the answer!

JobTrack is a free tool designed to help you track your progress, organize important dates, interviews and even contact information for your entire job search. I recommend it as a tool not only for these reasons but also because it tracks personal analytics, and this can be a great resource for keeping you going.

Job searching is tough and while strategy is important, it's also a numbers game and results really are unique for everyone. By recording your progress in JobTrack you'll be able to monitor not only how many applications you submit but also, your personal employer response rate, interview success rates and more! When used correctly this information is invaluable.

Stuck in a rut? According to the chart below, my current application response rate is 23.5% which means I have a pretty good chance of getting a response to at least 2 applications with the next 10 I send out. I'll set that as my goal for the next few days and keep working from there. Maybe my response rates are excellent but my interview success rates are waning - that's probably a good sign that I need to up my interview game with more practice and so on.

When used correctly, JobTrack can help keep your momentum going by giving you the stats to figure out how you can do better at your job search.

Super low or nonexistent response rates? It's probably time to revamp your resume or work on customizing them more with JobScan.co - you get the picture. Below we'll talk more about how to use the different JobTrack features like saving job posts, adding contacts and creating personal tasks. Remember the tool is free so sign up today!

Creating Lists of Jobs to Apply to

I recommend JobTrack a lot in my post Baby Steps: Your Job Search Plan of Action as a great tool for planning out your personal job search assignments and for creating a list of jobs to apply to each week.

In Finding Jobs to Apply For Online we talk about best practices for search terms, job search sites and even signing up for notifications when new jobs matching your preferences appear. After doing this, I recommend taking time at least once a week to go through that list of emailed jobs and adding them to your JobTrack Tracker list using the JobTrack Chrome Extension. Then you have a whole list of jobs to just go down the line of applying to, instead of spending hours searching and applying all at once.

The JobTrack Chrome Extension can be downloaded for free here and is pretty easy to use. After downloading the extension simply click on it to connect to your account. Once you're connected, you can start adding jobs to your Tracker list.

Adding a Job

Adding a job with the JobTrack Chrome Extension is pretty simple. Once you've found a position you're interested in, click on the Chrome Extension and then the Blue "Link" icon. The "Link" icon will auto-populate the extension with the information from the job posting. After clicking "Save" the job will be added to your Tracker list and listed as a job you're "interested" in.

The Dashboard

When you log into your JobTrack account the first page you see is the Dashboard. If you you're tracking your job applications and recording upcoming tasks and events, the status of each application and upcoming tasks will be displayed in the Dashboard. As you update your applications to interview status, the Dashboard will even display that information too.

Updating a Job Post to Application Status

As mentioned before, you can add job postings to the Tracker for applying to later. Each of those postings can be accessed via the Tracker page where you can click on a post, follow the link to the job posting and submit your application.

After applying for a job, I recommend returning to the Tracker to update that posting's status to "Applied" by simply clicking the current status of "Interested" and selecting "Applied". When it comes time for a Phone Call or Interview you can change the status accordingly. Updating a job's status additionally updates your personal analytics in terms of response rates and more.

Interview Details and Contacts

When you update a job to the "Interview" status, you'll get the option to record the date of the interview along with who it might be with (Participants) and any other notes. When you add a Participant, a Contact is created. Contacts can be edited by clicking on the Contacts tab. You can even create additional contacts outside of interviews -like people you meet at conferences, by clicking the "Create Contact" button in the Contacts tab.

Organize Your Job Search with Tasks

Beyond saving jobs, tracking interviews and contact information, JobTrack is also an excellent tool for setting goals by creating simple tasks to complete for the week. In Baby Steps: Your Job Search Plan of Action we talk about setting aside time in the morning to follow up on job applications, let's say 9 am.

With JobTrack's Task feature we can create a task for that by typing "Follow up..." under "Add Task", selecting a date and hitting the "enter" key. All tasks will show up in your Dashboard until they're marked "Complete".

Accurate Analytics Come From Using JobTrack

Your JobTrack analytics can be viewed by clicking "Analytics" and update whenever you change the status of a job posting. If you don't change statuses, your results won't be accurate. As mentioned before, analytics can be used to help us figure out what strategy to apply next in your job search.

Maybe your resume could use some work so we can get your response rate up. Practicing interview questions and preparing for each interview can lead to a higher interview success rate. Maybe you're doing everything else right and it's time to start networking more or even sending your resume to a real person, etc. Most importantly though, if you aren't using JobTrack the analytics won't be useful.


This post is part of series on job search best practices. Check out the following posts below for more job searching tips: